Title:

Postroom Team Member

Location:

West Yorkshire

Salary:

None specified

Description:

JOB PURPOSETo work in the scanning and mail room as one of the Facilities Team, ensuring an optimum service to customers and staff at all timesPC and software based work using scanned images of suppler invoicesMAIN DUTIES/RESPONSIBILITIESTo open mail, separate invoices, cheques and personal/departmental mail, check thoroughly all invoices to make sure they comply with regulations for scanning, sort out any incorrectly addressed or incomplete invoices which are then recorded and sent back to Supplier/Trust with the appropriate letters To prepare invoices for scanning, remove staples, batch invoices by paper and document sizeTo scan invoices and check/quality control images produced, re-scanning where necessaryTo maintain and operate a large invoice filing system on a daily basis (storing some 1.5 million invoices per annum)To prepare invoices for destructionRecord all cheques received into postroom, so that another colleague can check and countersign before being delivered to Accounts receivable by 12noonTo retrieve list of scanning errors provided by Verification Team and rescan as necessaryTo clean and maintain scanning equipmentTo sort and deliver internal mailTo sort, frank and send external mailYou will be a good communicator with good PC skills (word and outlook in particular). You may already work in a post room or have previous experience of working in a post room