Description: |
Your general duties will be to handle all room bookings for staff, Members and non-members, give quotations, issue invoices and obtain signed confirmations for external bookingshandle Audio Visual requirements, and room layout, and organise catering as required, and set up as requested by meeting organiser(s).issue badges and any appropriate paperwork on the day of the meeting/event.Assist the meeting/event organiser with administration if so requested.Set up catering arrangements.Clear any catering supplies (crockery, unused food etc) from the room at the conclusion of the event/meeting.Postal/telephone/email/fax servicesreceive and distribute incoming post to all staff via the pigeon hole systemfrank and stamp all outgoing posttake post for Special Delivery, Recorded Delivery etc, to the Post Office, passing the appropriate stamped documentation to Accountsload on credit for franking machinekeep records of postal costs for the DMA and Preference Servicesreply to general DMA mail, email and telephone and fax requests for information, including issuing Guidelines, List brokers, Whos Who, Data Protection, Guide, DMA Census etc, ensuring that Accounts are advised of requests for documentation which must be issued with an invoice; forward applicable emails to other functions for reply (eg requests for information on TPS, etc)ensure that postal area is maintained tidilykeep a supply of stamps available for staff usage on DMA business. maintaining Reception area to a high standard of tidiness and organisation, ordering and arranging flowers, and arranging publications for use in Receptiongreeting all visitors to the building, and check-in and out (to meet Health and Safety requirements)maintaining daily record of staff movements, ensuring that staff advise Reception staff when entering and leaving the building (to meet Health and Safety requirements)forwarding to HR and the relevant Line Manager any calls received from staff advising sickness or other absenceensuring the return of security fobs to Reception of any member of staff leaving the DMA.If you feel you are a suitable candidate, please call Huntress Search and quote the above reference on 0207 44 1300. |
